If you have never attended a scientific conference or have attended it and think the main goal is to present your research, you are absolutely wrong.
While the presentation is undeniably important, it’s just one piece of cake.
Scientific conferences are an event where researchers or scientists have to present, discuss their research work and develop their careers. These conferences are usually annual. Conferences are typically organized by universities, educational institutes, scientific societies, or a group of researchers of common interest. Scientific conferences are important because they enable learning, meeting people, exchanging or developing ideas, new strategies for accessing research, collaborating, getting suggestions about various works and inspiration.
Scientific conferences are at the heart of a scientist’s life, and attending one can be one of the most intellectual and refreshing experiences the world of research offers. Using a live video conference platform offers different opportunities to look over the fence and find out what’s going on outside of a particular speciality. At the same time, it helps researchers make new connections, upgrade their research, and enrich their careers.
Good science, primarily defines good encounters; logistics are necessary but secondary. When choosing a topic for a conference, tailor it to the needs of your audience. Emerging areas may attract more interest; try to include them in your conference as much as possible.
When planning a scientific conference, it is recommended that the planning time be at least six months before the date. For larger conferences, planning can begin a year earlier. This gives you enough time to put everything in its place.
In addition to registration fees, sponsors are usually the main source of funding. To increase the likelihood that you will be sponsored, write a clear proposal stating how the money will be spent and what benefits they can expect in return. First, contact the sponsors that match the topics that interest you. It is advisable to approach them sooner than later.
As already mentioned, this date should be between six months and one year in advance. You need to know how long the conference will last. Consensus in the industry shows that a conference with about 300 participants lasts two full days. Larger and more detailed meetings can last even longer. By setting the date, you get a specific point from which you want to count so that you can plan and prepare better.
Whatever location you choose, it should suit your needs and the needs of your audiences and delegates. The venue should be easily accessible by public transport and in a central location.
If your choose to host your conference online, make sure that the platform you choose had everything you need to make your event successful.
The conference is a space for people who want to share and exchange ideas. Having well-known speakers will increase the demand for the conference (and costs), but this must be balanced by enough time to submit materials. The combination of senior and junior scientists always works for the better. Young scientists can be enthusiastic and inspiring to students, while top scientists represent the whole perspective of the field. Also, give plenty of time to socialize; breaks, meals, and poster meetings are an ideal opportunity to meet potential co-workers and to support peer networking.
If you plan to organize and lead the conference yourself, you will need a special group to help you. Everyone must have clearly defined tasks. This could also facilitate the transfer of tasks. Make sure someone is in charge of financial matters and budget. You will also need friendly people to assist on the day of registration.
This may be the most vital step. The speakers are the stars of the conference. You should have a solid set that attracts attendees and provides a professional experience.
One of the safest ways to get a grip is to secure a respected and well-known speaker within the field. This will increase credibility in the eyes of other potential speakers and increase the likelihood of their registration.
Make a priority list of other potential speakers you want to invite. Then start calling and writing these emails.
Participants must be made aware of all emergency procedures during evacuation and participation. This should be examined with the venue managers.
It is not enough to carefully plan a conference and expect it to be attended. You still need to think carefully about getting the right people to know more about the conference. This can be achieved by marketing and advertising. Platforms you can use to promote your conference include websites, social media channels, email, and more.
Published records of the conference are the best way to make the results last. Discuss with journals before the meeting to publish the conference records. Make those records as widely available as possible.
LOGYTalks is an all-in-one Event Verticalized platform that gives you the Mic & Stage and the tools you need to create, manage, schedule, and host conferences with Live Interpretation.
LOGYTalks supports the global community of scientists and researchers with the tools they need to communicate, collaborate and inspire. Scientists can use this live conferencing platform to connect with other scientists all over the world. It provides the scientists and researchers with everything they need to ensure a global reach.
This cutting edge technology allows them to :
1- Create & host conferences with Live interpretation in no longer than 1 minute.
2- Create live room talks around specific topics or themes, which makes it easier than ever before for scientists and experts alike to connect with others in order to learn more about their field of expertise, while also allowing them the opportunity to be recognized as thought leaders within their respective fields.
3- Upload their materials in a digital Library .
4- The platform has helped a lot of scientists to build a social network by following, connecting and messaging other members via the platform.
In LOGYTalks, scientists can gain more visibility by broadcasting, discussing new findings, asking questions, exchanging ideas and networking together!
Twitter is a microblogging platform that allows users to send and read messages called tweets. Videos, pictures, and links are forms of tweets.
If Twitter is used effectively, it brings lots of information. Such as new issues of the magazine, relevant blogs, and others. It is also a powerful tool to share works, make new connections, and of course, increase the evidence of getting more citations of reviewed articles.
LinkedIn is a potent tool for establishing collaboration, especially with non-academic people and organizations, leading to more significant opportunities to obtain alternative funding for your research.
ResearchGate is a platform for scientists and researchers to share and review papers, ask and answer questions, and find partners. It was explicitly designed to meet the diverse needs of researchers and is declared as Facebook for academics.
Google Scholar offers an easy way to search the scientific literature extensively. You can search for many disciplines and resources, such as articles, abstracts, court issues, forensics, and others from academic publishers, professional societies, online archives, universities, and other websites.
Even if the conference ends, using a good live video conference platform like LOGYTalks help you to keep the necessary details of the conference and the number of participants. Going through the details helps figure out where you can improve in the next live video conference if you decide to do so in the future.